Entry to Japan
Your request for visa support will be accepted after the paper selection process is finalized in early March. Please carefully read the following conditions and confirm that you meet the requirements before applying.
The requirements to apply for the visa support:
- You are among the author(s) in the accepted abstract
- You have completed the online registration.
- Your registration fee has been paid.
The following documents will be issued to those who meet the above mentioned requirements.
- Invitation letter
- Letter of guarantee
- Letter of reason for invitation
- Schedule of stay
- Certificate of Employment of Guarantor
*Your visa support request may be declined by the organizer for certain reasons.
*Please note that the organizer will provide visa support only to applicants staying in Japan from
June 25 to July 8, 2026. If you plan to stay in Japan beyond this period, your visa support request may be declined. In such cases, you may need to apply for a tourist visa at the discretion of the Japanese Embassy or Consulate.
Application Deadline
May 29, 2026 (Fri.) (JST=GMT/UCT+9)
Please read the following before applying the visa support
As the visa application process may take some time, we recommend that you contact the Japanese Embassy or Consulate-General with jurisdiction over your place of residence as soon as possible to inquire about the detailed procedures and the required documents.
In addition to the documents prepared by the inviting person or guarantor in Japan, you may be required to submit additional documents. As requirements vary depending on the local circumstances and the purpose of your visit, please contact the Embassy or Consulate-General directly for further information.
Applicants are responsible for submitting their visa applications to the Embassy or Consulate-General of Japan in their country. ISBA2026 is not responsible for the visa application process.
Please note that it may take a week or more to prepare the documents. It may also take additional time to send them to you, if necessary. If you are traveling to Japan via another country, please confirm the details of your transit visa in advance at your own responsibility. We will not be responsible for any issues related to transit visas. In addition, please check the entry requirements and any quarantine regulations of the transit country (or countries) at your own responsibility.
Please contact Visa Support Application desk with the following information:
- Copy of your passport (in PDF or image files)
- Occupation
- Embassy or Consulate-General where you will apply your visa.
- Flight information (Date/Flight number):
- Arrival in Japan
- Departure from Japan
- The place of stay:
- Name of hotel/accommodation
- Check-in/Check-out date
- Title of your presentation
- Invoice or proof of payment of the registration fee (in PDF or image files)
Click the “
Visa Support Application” link above. This will send an email to Visa Support Application desk. Applicants should email their material to
isba2026_visa@d-freedom.com.
Website of Ministry of Foreign Affairs of Japan
Visa:
https://www.mofa.go.jp/j_info/visit/visa/index.html
Exemption of Visa (Short-Term Stay):
https://www.mofa.go.jp/j_info/visit/visa/short/novisa.html
Websites of Japanese Embassies, Consulates and Permanent Missions:
https://www.mofa.go.jp/about/emb_cons/mofaserv.html
